03 · Subcontracting

Package the work out — and price it back in.

Group scope into enquiry packages, issue RFQs to vendors, receive and compare multi-currency bids, run technical and commercial assessment, and award — per line, to different vendors — with PO numbers returning from the ERP after close.

The flow

From package to award, in one place.

Every step of the tender lives on one record: package, bidders, bids, comparison, assessment and award.

PackageScope is grouped into an enquiry package — the lines you want one vendor to price, held together as a single record.

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RFQThe package issues to your approved vendors with the same line list, so every bid that comes back is on identical scope.

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Bids inRates, amounts, inclusions and exclusions arrive in the vendor’s own currency and convert at your date-effective rate.

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AssessTechnical and commercial assessment run separately, so the cheapest bid never wins on price alone.

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AwardAward per line, to different vendors where that is the right answer. PO numbers return from the ERP after close.

Bidders & bids

Compare like for like.

Invite approved vendors, collect their rates, inclusions and exclusions, and rank them by value — with lowest-bid and savings surfaced automatically.

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Bidders & ratings

Approved vendors with ratings, currency and category, bidding against the same lines.

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Technical + commercial

Separate technical and commercial assessment before a single dirham is committed.

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Award per line

Lines can be awarded to different vendors; PO numbers return per line from the ERP after close.

Enquiry packages & tenderingOne record holds the package, the bidders, every bid, the comparison and the award — not five spreadsheets and an email thread.
Multi-currency bids received & comparedVendors bid in their own currency; BuildOrch converts at the date-effective rate so the comparison is genuinely like for like.
Inclusions, exclusions & sub-specs capturedThe cheapest number is rarely the cheapest bid. What each vendor left out is recorded against the line it belongs to.
Technical + commercial assessmentTwo separate scores against the same package, so a vendor cannot buy the award with a price that ignores the specification.
Awarded price flows back into the estimateThe awarded rate replaces the assumed rate in the estimation, so the margin you quote is the margin you actually hold.

In the product

Bidders and bids — rates, amounts, inclusions and exclusions, side by side.

record from package to awarded vendor

assessments before a dirham is committed

Per line

award, with PO numbers returning per line

Why it holds up

The tender defends itself.

Every decision in the package leaves a record, so the award can be explained months later.

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Approved vendors only

Bidders come from the Vendor Master with their rating, category and currency — no one bids who has not been approved.

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Scored, not argued

Technical and commercial assessment are recorded against the bid, with the reasoning attached to the record.

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Award per line

A package can split across vendors line by line, and each awarded line carries its own PO number back from the ERP.

Package the work out — and price it back in.

From package to award, in one place.

Compare like for like.

Bidders & ratings

Technical + commercial

Award per line

Bidders and bids — rates, amounts, inclusions and exclusions, side by side.

The tender defends itself.

Approved vendors only

Scored, not argued

Award per line

Package it, bid it, award it.